Privacy Policy

In-house Recruitment (part of Edge Global Media Ltd) takes the privacy of its customers very seriously. This privacy policy explains how we use any personal information we collect about you when you use this website www.inhouserecruitment.co.uk and all associated In-house Recruitment micro-sites linked to this website (collectively “Our Site”). We also comply fully with the Data Protection Act 1998 (the “Act”) and the General Data Protection Regulation (the “GDPR”).
For the purposes of the Act and the GDPR, the data controller is In-house Recruitment, 1 Giltspur Street, London EC1A 9DD in the United Kingdom. In-house Recruitment is registered under the Data Protection Act 1998, Registration No. 09106337 and is registered with the Information Commissioner’s Office under registration reference ZA323651

This privacy policy (together with our Website terms and conditions and any other documents referred in it) sets out the basis for processing any personal data we collect from you or that you provide to us. Please read the following carefully to understand our practices regarding your personal data. By using our website www.inhouserecruitment.co.uk (our ‘Website’) you are accepting and consenting to the practices described in this policy.

Personal Data
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

How we use your information
This privacy notice tells you how we, In-house Recruitment will collect and use your personal data for cookies, subscriptions, marketing, profiling etc.

Why does In-house Recruitment need to collect and store personal data?
In order for us to provide you with high value and engaging content, events, recognition and networking opportunities we need to collect personal data for marketing and communications purposes to ensure you’re kept up to date with the latest and most relevant events & content available to the wider In-house Recruitment industry all of which aim to help aid professional development. In any circumstance, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

Will In-house Recruitment share my personal data with anyone else?
We may pass your personal data on to third-party service providers contracted to In-house Recruitment in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with their procedures. If we wish to pass your sensitive personal data onto a third party we will only do so having obtained your consent, unless we are legally required to do otherwise.

How will In-house Recruitment use the personal data it collects about me?
In-house Recruitment will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. In-house Recruitment is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

Under what circumstances will In-house Recruitment contact me?
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Can I find out the personal data that In-house Recruitment holds about me?
In-house Recruitment at your request can confirm what information we hold about you and how it is processed. If In-house Recruitment does hold personal data about you, you can request the following information:

• The identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.
• Contact details of the data protection officer, where applicable.
• The purpose of the processing as well as the legal basis for processing.
• If the processing is based on the legitimate interests of In-house Recruitment or a third party, information about those interests.
• The categories of personal data collected, stored and processed.
• Recipient(s) or categories of recipients to whom that the data is/will be disclosed.
  • If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
• How long the data will be stored.
• Details of your rights to correct, erase, restrict or object to such processing.
• Information about your right to withdraw consent at any time.
• How to lodge a complaint with the supervisory authority.
• Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
• The source of personal data if it wasn’t collected directly from you.

Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What forms of ID will I need to provide in order to access this?
In-house Recruitment accepts the following forms of ID when information on your personal data is requested:
Passport, driving licence, birth certificate, utility bill (from last 3 months)

Data Protection Officer / GDPR Owner contact details
Contact Name: Will Russell
Address line 1: 1 Giltspur Street,

Address line 2: London
Address line 3: EC1R 9DD
Email: [email protected]
Telephone: 0203 916 5025

In-house Recruitment takes the privacy of its customers very seriously. This privacy policy explains how we use any personal information we collect about you when you use this website www.inhouserecruitment.co.uk and all associated In-house Recruitment micro-sites linked to this website (collectively “Our Site”). We also comply fully with the Data Protection Act 1998 (the “Act”) and the General Data Protection Regulation (the “GDPR”).

For the purposes of the Act and the GDPR, the data controller is In-house Recruitment, 1 Giltspur Street, London EC1A 9DD in the United Kingdom. In-house Recruitment is registered under the Data Protection Act 1998, Registration No. 09106337 and is registered with the Information Commissioner’s Office under registration reference ZA323651

This privacy policy (together with our Website terms and conditions and any other documents referred in it) sets out the basis for processing any personal data we collect from you or that you provide to us. Please read the following carefully to understand our practices regarding your personal data. By using our website www.inhouserecruitment.co.uk (our ‘Website’) you are accepting and consenting to the practices described in this policy.

Personal information we may collect from you:
We may collect and process the following data about you:

• Information that you provide if you register on Our Site or place an order for data or data services together with the details necessary to administer your account.
• Information that you provide by filling in forms on Our Site and subscribing to the services available on Our Site.
• Information that you provide to us when you write to us (including by email and fax) or when we speak to you by telephone.
• Information that you provide to us by completing surveys, participating in competitions or registering for any of our events (including but not limited to our breakfast events, conferences and LIVE! exhibitions.
• Details of your visits to Our Site and the resources you access to enable us to monitor and improve our service and to know which parts of Our Site are of most interest to our customers and visitors to Our Site.

How we will use information about you:
We may use information about you in the following ways:

• Registration details and customer information will be used to administer your account, to keep a record of which services you have subscribed to and to deliver the services you have requested.
• To provide you with information about In-house Recruitment offers and services that you request from us or which we believe may be of interest to you, where you have consented to be contacted for such purposes. You have the right to ask us not to process your personal information for marketing purposes and if at any time you wish to opt out of such use then you may contact [email protected]
• To ensure that content from Our Site is presented in the most effective manner.
• To carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
• To update and enhance our records
• We may analyse your data to create a profile of your interests and preferences so that we can contact you in the most appropriate way and with the most relevant information
• From time to time we may also permit selected third parties to use your data to provide you with information about goods and services which may be of interest to you. You have the right to ask us not to process your personal information for marketing purposes and if at any time you wish to opt out of such use then you may contact [email protected]. It may take up to 7 working days for the changes to come into effect

We do not sell or rent out personal information to any other organisations.

If you contact us, we may keep a record of that correspondence. If you send us personal information which identifies you via email, we may keep your email and email address. We may also collect information that is available from your browser. Details of which include your visits to the Websites including, but not limited to, traffic data, location data, weblogs and other communication data, and the resources that you access.

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to either the In-house Recruitment or our partners. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual. For example, we may provide our partners with an anonymous summary of the demographics of visitors to Our Site or with statistics relating to site usage.

If you do not want us to use your personal information in one or more of the ways mentioned above, please contact [email protected]. You can also manage your preferences in some services at any time by logging in and accessing your account information.

Data collected in the UK is held in accordance with the Data Protection Act and the General Data Protection Regulation. All reasonable precautions are taken to prevent unauthorised access to this information. This safeguard may require you to provide additional forms of identity should you wish to obtain information about your account details.

Where we store and process your personal information:
In-house Recruitment is responsible for the processing of your personal information.
Our technology services providers or other contracted service providers, may also have access or store data for us, but solely for use on behalf of In-house Recruitment in accordance with our instructions and under our control. Secure credit card and payment authorisation is handled by our payment providers – WorldPay and Paypal.

By submitting your personal information, you agree to this transfer, storing and/or processing. We will take all steps reasonably necessary to ensure that your information is treated securely and in accordance with this privacy policy.

Your information will not be transferred abroad, but you may be able to access your own registration details over the Internet from locations abroad. This privacy policy covers just processing by In-house Recruitment and does not cover any processing which may be carried out by your Internet service provider.
You may also access your registration details through the relevant customer administration page, using your customer password. Access is strictly controlled and password protected. Where we have given you (or where you have chosen) a password which enables you to access certain parts of Our Site, you are responsible for keeping this password confidential.

Disclosure of your information
We may disclose your personal information to third parties:

• If we are under a duty to disclose or share your personal information in order to comply with any legal obligation, or in order to enforce or apply our terms of business and/or other agreements; or to protect the rights, property, or safety of us, our customers, or others. This includes exchanging information with other companies and organisations, such as credit reference agencies and fraud prevention agencies, for the purposes of fraud protection and prevention, credit risk reduction and to pursue debtors.
• In any other manner mentioned elsewhere in this policy.

Cookies
Your Internet browser has the in-built facility for storing small files – “cookies” – that hold information which allows a website to recognise your account. Our website takes advantage of this facility to enhance your experience. You have the ability to prevent your computer from accepting cookies but, if you do, certain functionality on the website may be impaired.
You can read more about how we use cookies in our Cookies section below.

Additional 3rd Party Suppliers

HubSpot
We maintain our company database on HubSpot, in order to provide you with the most relevant and up to date information. We hold company data on here as well as contact information. This is hosted on HubSpot, and accessible by staff at Edge Global Media.
Here is a link to their privacy notice: https://legal.hubspot.com/privacy-policy

CHS Networks
CHS Networks provide Edge Global Media with technical support and as such, they have occasional access to company information and databases from time to time. They are only be ever granted access to these under supervision in order to protect your data.
Here is a link to their terms: http://www.chsnetworks.com/terms-and-conditions/

Outlook Office 365
We use Outlook as an email and storage service. All emails are monitored in order to ensure that no sensitive information is shared or stored without prior notification.
Here is a link to their terms: https://www.microsoft.com/en-us/TrustCenter/CloudServices/office365/GDPR

HelloSign
We use HelloSign to capture contract signatures for our clients. Information is held on HelloSign, and accessible by In-house Recruitment.
Here is a link to their GDPR notice: https://www.hellosign.com/security/compliance

WorldPay
Data in relation to credit card payments is processed by In-house Recruitment via WorldPay.
Here is a link to their Privacy Policy: https://www.worldpay.com/uk/privacy-policy

Eventbrite
Eventbrite is our ticketing and registration platform that we use for all of breakfast events, dinners and conferences. All information is help on Eventbrite and accessible by In-house Recruitment. We also use the Eventbrite registration widget across our website for ease of use for website users.
Here’s a link to their Privacy Policy: https://www.eventbrite.co.uk/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=en_GB

Zoom
We use Zoom for all online webinars, we use their system to obtain registration information, track and report on webinar attendance and use the system to notify and send reminder to registrations via automated email.
Here’s a link to their Privacy Policy: https://zoom.us/privacy-and-legal

Websites
We use a third party service, Siteground, to host and manage our website, and some of our event microsites. These sites are hosted at WordPress.com, but hosted by Siteground. We use a standard WordPress service to collect anonymous information about users’ activity on the site, for example the number of users viewing pages on the site, to monitor and report on the effectiveness of the site and help us improve it. For more information about how we process website data, please see Siteground’s privacy notice here: https://www.siteground.co.uk/privacy.htm

Google Analytics
When someone visits www.inhouserecruitment.co.uk we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
Full details of Google Analytics privacy policy can be found here: https://www.google.com/analytics/terms/us.html

Social media
We use a number of social media channels to communicate with our members, including, but not limited to LinkedIn, Twitter, YouTube and Facebook. We also use a third party provider, Hootsuite to manage our social media interactions. If you send us a private or direct message via social media the message will be stored within our channels and Hootsuite platform for up to 3 years. It will not be shared with any other organisations.
Below you can find the privacy policies for each social platform/tool that we use:
LinkedIn: https://www.linkedin.com/legal/privacy-policy
Twitter: https://twitter.com/en/privacy
Facebook: https://www.facebook.com/full_data_use_policy
YouTube: https://support.google.com/youtube/answer/7671399?hl=en
Instagram: https://help.instagram.com/402411646841720
Hootsuite: https://hootsuite.com/en-gb/legal/privacy

Job Board
Smartjobboard is a platform used by In-house Recruitment for our job board. At times you will be asked to submit personal information about yourself (name, email address, postcode etc.). By entering your details in the fields as requested you enable us to provide you with the services you select. Whenever you provide such personal information, the Company will treat that information in accordance with this notice and policy. All service related email correspondence includes instructions on how to ‘unsubscribe’ from the service to which you have subscribed. Our services are designed to give you the information that you want to receive not to bombard you with information you do not want. The Company will act in accordance with current legislation.
The full Privacy Policy can be found here: https://www.smartjobboard.com/privacy-policy/

Your rights
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we wish to use your data for such purposes or if we intend to disclose your information to any third party for such purposes and request your consent to these activities. If you wish to change your mailing preferences or opt-out of specific marketing communications sent from In-house Recruitment, you may notify us via our Contact us form. It may take up to 7 working days for the changes to come into effect. Please note that this will not alter your current email subscription preferences.
The Websites may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Changes To This Policy
Any changes to our Privacy Policy will be placed here and will supersede this version of our Policy. We will take reasonable steps to draw your attention to any changes in our Policy if you are on our mailing list. However, to be on the safe side, you should read this document each time you use the website to ensure that it still meets with your approval.

Contacting Us
If you have any questions about our Privacy Policy, or if you want to know what information we have collected about you, please email us at [email protected]. You can also correct any factual errors in that information or require us to remove your details from any list under our control.

Your Internet browser has the in-built facility for storing small files – “Cookies” – that hold information which allows a website to recognise you as a user. Our website takes advantage of this facility to enhance your experience. We use a number of these cookies for analytical purposes, and these are described in detail below. By using the In-house Recruitment website, you consent to the use of cookies for these purposes.

Cookies allow us to provide important site functionality so you don’t have to re-enter lots of information. They also allow us to remember what links and pages have been clicked or viewed during a session. If you have provided us with personal data, completing a contact form for example, we may associate this personal data with other information. This will allow us to identify and record what is most relevant to you.

We use a combination of both session and persistent cookies. Session cookies keep track of your current visit and how you navigate the site, persistent cookies enable our website to recognise you as a repeat visitor when you return. The session cookies will be deleted from your computer when you close your browser. Persistent cookies will be removed on a pre-determined expiry date, or when deleted by you.

Most web browsers allow user privacy settings to block either all cookies, or third party cookies. Blocking cookies will, however, have a negative impact upon the usability of many websites, including this one. Please visit www.aboutcookies.org for comprehensive information on how to change your cookie settings in a wide variety of different web browsers.

We use the following cookies:

Essential cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, and to use online forms.

Analytical cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

Marketing cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences. These cookies also record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website, the advertising displayed on it and communications sent more relevant to your interests.

Google Analytics Cookies
Google Analytics is a website monitoring tool that allows users to see volumes of website visitors, their source, and to analyse how the content of their website is viewed and navigated. This in turn allows optimisation of the content and pages on www.inhouserecruitment.co.uk and the marketing programs that drive traffic to the website. Google Analytics does not store any personal information about website visitors, but does use persistent cookies to identify repeat visitors. You may universally opt-out of all Google Analytics tracking used by all websites by visiting the following url – https://tools.google.com/dlpage/gaoptout

By continuing to use this site, you are accepting our use of these cookies that make advertising and communications more relevant to you and your interests, and further help us to improve the site.

What is the right of access?
The right of access, commonly referred to as subject access, gives you the right to obtain a copy of the personal data as well as other supplementary information that we have on record about you. It helps you to understand how and why we are using your data, and to check that we are doing it lawfully.
If you would like to submit a Subject Access Request, please email [email protected] and we will respond within 30 days of receipt to the given physical address.

In-house Recruitment are not liable for any damages arising in contract, tort or otherwise from the use of or inability to use this site or any material contained in it, or from any action or decision taken because of using the site.

The materials on this site comprise the company’s views; they do not constitute legal or other professional advice. You should consult your professional adviser for legal or other advice.

This site offers links to other sites thereby enabling you to leave this site and go directly to the linked site. This company is not responsible for the content of any linked site or any link in a linked site. This company is not responsible for any transmission received from any linked site. The links are provided to assist visitors to this company site and the inclusion of a link does not imply that this company or has approved the linked site.